Facilities and Services Division
Policy for Notification of Relocation or Renaming of a University Department
POLICY NUMBER: FS21
FILE NUMBER: 20000.2704 (Quality Assurance - Policies and Procedures)
The policy outlines the process for notifying Divisional officers of the relocation or renaming of University departments and details the respective responsibilities of those officers.
The policy is limited the actions to be undertaken within the Facilities and Services Division. It does not detail the responsibilities of other University areas or the department being relocated or renamed. Details of those responsibilities are listed in the Tenancy Checklist.
The Planning Office is responsible for ensuring that the following Divisional officers are notified when a University Department is relocated or renamed:
The notification will be in writing and include the details of the department, the details of the new location or rename, the effective date of relocation or name change, details of an appropriate contact officer in the department (ie. the officer coordinating the relocation on behalf of the department) and details of any services that will need to be supplied by the Division to assist in the relocation. The Planning Office will also ensure that the Manager, Finance is advised of the details of any costs associated with relocation or the renaming of departments (eg. removal costs, new signs etc) that will need to be recovered.
Once notification has been received the following managers are required to complete the actions listed:
Associate Director (Business and Site Services)
Manager, Security and Campus Services
Electrical Technical Officer
Environment Officer (Recycling & Cleaning)
Supervisor, Drawing Office
Manager, Client Services Unit
Sign Unit Coordinator
The Associate Director (Business and Site Services) will also ensure that Divisional location records, including those held by the Finance area and Drawing Office, as well as, the Divisional web page are audited every six months.
The Planning Office will also ensure that appropriate notification of relocation or name change is made to external University areas, in particular, the UP&CO (for notification of the Mail Delivery Contractor), F&BS, HR Division, ITS and CIS.
The Planning Office will also ensure that the Tenancy Checklist is issued to the relevant departmental management staff prior to that department relocating to a new building.
4. Associated Documents
ANUgreen is the University's environmental management office, part of the Facilities and Services Division
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